Privacy Policy – ATHX Games

Last updated: January 2026

1. Introduction

ATHX Games ("we", "us", "our") operates a workforce management platform for fitness competition events ("the App").

This Privacy Policy applies globally and explains how we collect, use, store, and protect personal data.

By creating a profile, you agree to this Privacy Policy.

2. Information We Collect

We collect:

  • Full name
  • Email address
  • Clothing sizes
  • Event application and participation history
  • Loyalty and participation metrics

    • We do not sell personal data or use it for advertising or marketing purposes.

    3. How We Use Personal Data

    We use personal data to:

  • Create and manage user profiles
  • Enable applications for events
  • Communicate about events applied for or worked
  • Operate loyalty or reward features
  • Maintain platform security and functionality

    • 4. Legal Bases for Processing (EU/EEA)

    For users in the EU/EEA, data is processed based on:

  • Consent
  • Contractual necessity
  • Legitimate interests

    • 5. US Privacy Rights

    For US users (including California residents):

  • We do not sell or share personal information
  • Users may request access, correction, or deletion of personal data
  • Users will not be discriminated against for exercising privacy rights

    • 6. Data Retention

    Inactive profiles are deleted after 12 months.

    Users may delete their profile at any time.

    Deleted data is permanently removed unless legally required to retain it.

    7. Data Sharing

    We share data only with:

  • Trusted service providers (hosting, email)
  • Authorities where legally required

    • 8. Loyalty Systems

    Participation data may be used internally for loyalty or reward systems.

    This data is not shared for marketing.

    9. Data Security

    We implement appropriate technical and organisational safeguards.

    10. User Rights

    EU users have rights to access, correction, deletion, restriction, objection, and portability.

    US users have rights to access, correction, and deletion.

    11. Children's Privacy

    The App is not intended for users under 16 (EU) or 13 (US).

    12. International Transfers

    Where data is transferred internationally, appropriate safeguards are used.

    13. Contact

    ATHX Games

    Email: privacy@athxgames.com

    14. Updates

    This Privacy Policy may be updated. The current version will always be available in the App.